Daily Productive Sharing 116 - How to Manage File and Time at the Same Time?

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(The English version follows)

#todo #time_management

Sebastian Raschka 是威斯康星大学的统计学助理教授,他最近分享了自己如何规划项目和管理时间的技巧,有机地将两者结合到了一起:

  1. 电脑中的文件夹按项目规划,里面放着相关数据,todo 等等;
  2. 每周定期复盘/规划下周的工作,周计划是从项目里的 todo 里整理出来的,他会把周计划打印出来;
  3. 每天用纸笔制定日计划,采用 time blocking;Daily Productive Sharing 096 - 20201228



# How I Keep My Projects Organized

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Sebastian Raschka, an assistant professor of statistics at the University of Wisconsin, recently shared his tips on how to plan projects and manage time in a way that organically combines the two:

  1. folders in the computer are planned by project with relevant data, todo's, etc.
  2. regular weekly review/planning of the next week's work, and the weekly plan is organized from the todo in the project. He will print out the weekly plan;
  3. make daily plans with pen and paper, using time blocking; Daily Productive Sharing 096 - 20201228

# How I Keep My Projects Organized

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Sticking with one system is probably the most important productivity advice because much time can be wasted on the quest for the (non-existing) perfect tool or workflow.

In essence, my project management is centered around a so-called “project-data” folder, where I keep all my active projects.

Each project has a separate folder inside the project-datafolder, which is prefixed with a category

In each folder, I keep project-relevant files, which differ across projects. Examples include papers to read, meeting notes, receipts, figures, and weblinks.

Also, each of these folders contains a project todo list managing the todos for each project.

Upon completion of a project, I would go through the project folder inside the project-data folder and make sure I have all the relevant files on my computer.

Then, I prefix the project with the year and month it was completed and move it to my project-archive folder.

Every week I review my active projects. Typically, I spend approximately 30-60 min on this every Sunday night; sometimes, I defer it and do it first thing Monday morning.

During the review, I go through my project folders in project-data, focusing on the projects’ todo lists. I check off items that I finished in the previous week, and occasionally I reorganize projects. From these todo lists, I compile a weekly todo list of things I want to/need to get done and want to accomplish.

Usually, I print my weekly todo list so that I can scribble on it (crossing out things with a pen is oddly satisfying) and can add new todo lists at the bottom of the list.

However, what’s nice about having a plan is that it gives me a rough idea of what is doable in a given day, and it helps me keep expectations manageable.

Also, starting last year, I copy my active and archived projects to an SD card that I keep in a secure location.

Also, I find that having a paper note document for each project more efficient than adding notes to the reference managers themselves (it’s just another location to look for notes.)