Daily Productive Sharing 191 - How to Clean up Your Todo List?

One helpful tip per day:)

(The English version follows)

#todo #time_management


  1. 计划列表需要定期整理,这本身就是一个待办事项;
  2. 在整理之前,我们需要列出目标,然后依据这一目标整理;
  3. 清除掉过期的待办事项,能够腾出优先度给新的待办事项;




The Life-Changing Magic of Tidying Up Your To-Do List

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The Life-Changing Magic of Tidying Up is the bible of minimalism, a book that describes various ways to break away. In fact, our todo lists can become bloated if we don't take care of them, so we need to organize them from time to time. This is where we can take a few cues from The Life-Changing Magic of Tidying Up.

  1. the todo list needs to be organized regularly, which is a to-do list in itself.
  2. before organizing, we need to list a goal and then organize based on that goal.
  3. clearing out expired to-do lists can free up priority for new to-do lists.

Do you organize your to-do list regularly? Why not share your experience with us :)

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The Life-Changing Magic of Tidying Up Your To-Do List

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  • Your to-do list is an extension of your mind.
  • Instead of being a reliable source of to-dos, it becomes a task in itself to sort through the mess and figure out what to work on next.
  • Before you even start looking at your tasks, write down what having a neatly organized and prioritized to-do list would mean for your life.
  • Think of your task list like a physical space: when it’s crammed with random stuff, it becomes too hard to find the things that you actually need.
  • Take the same approach (kneeling optional) and do a full inventory of all the tasks and projects in your Todoist.
  • As Marie says, “Tidy a little bit each day and you’ll be tidying forever.”
  • Letting go of old tasks and projects teaches you how to create space for what’s important to you now.
  • Group your tasks together in ways that are intuitive to you.
  • Here’s an example of how to evaluate a task’s priority level:

P1 — Must finish.
P2 — Nice to have.
P3 — Finish if there is time available.
P4 — Unnecessary. These may have snuck in through your task inventory. Delete them now.why you’re tidying, you’re ready to start tackling the hard decisions of what to keep on your to-do list and what to let go of.

  • A handy tip is to make an estimate for how long a task will take to complete, and then double it.
  • It’s be better to overestimate and finish early than to underestimate and finish late.
  • Finally, check in on your big picture goals every few months. It’s natural for priorities to shift as you grow and learn more about what tasks and projects truly motivate you.